openedx · sarina · Jul 29, 2026 · Jul 29, 2026 · Jul 29, 2026 · Jul 29, 2026
diff --git a/source/_images/educator_how_tos/assign_role_button.png b/source/_images/educator_how_tos/assign_role_button.png
diff --git a/source/_images/educator_how_tos/assign_role_step1_console.png b/source/_images/educator_how_tos/assign_role_step1_console.png
diff --git a/source/_images/educator_how_tos/assign_role_step1_manage_roles.png b/source/_images/educator_how_tos/assign_role_step1_manage_roles.png
diff --git a/source/_images/educator_how_tos/assign_role_step2_console.png b/source/_images/educator_how_tos/assign_role_step2_console.png
diff --git a/source/_images/educator_how_tos/assign_role_step2_manage_roles.png b/source/_images/educator_how_tos/assign_role_step2_manage_roles.png
diff --git a/source/_images/educator_how_tos/console_course_team_members.png b/source/_images/educator_how_tos/console_course_team_members.png
diff --git a/source/_images/educator_how_tos/course_settings_roles_and_perms.png b/source/_images/educator_how_tos/course_settings_roles_and_perms.png
diff --git a/source/_images/educator_how_tos/library_add_team_member_button.png b/source/_images/educator_how_tos/library_add_team_member_button.png
diff --git a/source/_images/educator_how_tos/library_permissions_tab.png b/source/_images/educator_how_tos/library_permissions_tab.png
diff --git a/source/_images/educator_how_tos/library_team_add_new_role.png b/source/_images/educator_how_tos/library_team_add_new_role.png
diff --git a/source/_images/educator_how_tos/library_team_roles_assign copy.png b/source/_images/educator_how_tos/library_team_roles_assign copy.png
diff --git a/source/_images/educator_how_tos/library_team_roles_assign_save copy.png b/source/_images/educator_how_tos/library_team_roles_assign_save copy.png
diff --git a/source/_images/educator_how_tos/library_team_roles_delete copy.png b/source/_images/educator_how_tos/library_team_roles_delete copy.png
diff --git a/source/_images/educator_how_tos/library_team_roles_edit.png b/source/_images/educator_how_tos/library_team_roles_edit.png
diff --git a/source/_images/educator_how_tos/library_team_roles_edit_user_screen copy.png b/source/_images/educator_how_tos/library_team_roles_edit_user_screen copy.png
diff --git a/source/_images/educator_how_tos/library_team_roles_new_role_popup.png b/source/_images/educator_how_tos/library_team_roles_new_role_popup.png
diff --git a/source/_images/educator_how_tos/library_team_roles_tab.png b/source/_images/educator_how_tos/library_team_roles_tab.png
diff --git a/source/_images/educator_how_tos/remove_role_icon.png b/source/_images/educator_how_tos/remove_role_icon.png
diff --git a/source/_images/educator_how_tos/roles_and_permissions_tab.png b/source/_images/educator_how_tos/roles_and_permissions_tab.png
diff --git a/source/_images/educator_how_tos/studio_home_roles_and_permissions_button.png b/source/_images/educator_how_tos/studio_home_roles_and_permissions_button.png
diff --git a/source/_images/educator_how_tos/team_members_action_icon.png b/source/_images/educator_how_tos/team_members_action_icon.png
diff --git a/source/_images/educator_how_tos/team_members_filters.png b/source/_images/educator_how_tos/team_members_filters.png
diff --git a/source/_images/educator_how_tos/team_members_tab.png b/source/_images/educator_how_tos/team_members_tab.png
diff --git a/source/_images/educator_how_tos/user_audit_view.png b/source/_images/educator_how_tos/user_audit_view.png
diff --git a/source/_images/release_notes/verawood/rp_console_roles.png b/source/_images/release_notes/verawood/rp_console_roles.png
diff --git a/source/community/release_notes/verawood/dev_op_release_notes.rst b/source/community/release_notes/verawood/dev_op_release_notes.rst
diff --git a/source/community/release_notes/verawood/feature_release_notes.rst b/source/community/release_notes/verawood/feature_release_notes.rst
@@ -8,6 +8,7 @@ Open edX Verawood Release - Product Release Notes
 .. toctree::
    :maxdepth: 1
 
+   verawood_rp
    ai_extension_framework
    new_instructor_dashboard
    verawood_lti_cert
@@ -23,5 +24,5 @@ in the :ref:`Verawood Dev Notes`.
 +--------------+-------------------------------+----------------+--------------------------------+
 | Review Date  | Working Group Reviewer        |   Release      |Test situation                  |
 +--------------+-------------------------------+----------------+--------------------------------+
-|              |                               |                |                                |
+| 2025-07-30   | Product WG                    | Verawood       | Pass                           |
 +--------------+-------------------------------+----------------+--------------------------------+
diff --git a/source/community/release_notes/verawood/verawood_lti_cert.rst b/source/community/release_notes/verawood/verawood_lti_cert.rst
@@ -48,4 +48,4 @@ View the `1EdTech listing for the Open edX platform here
 | Review Date  | Working Group Reviewer        |   Release      |Test situation                  |
 +--------------+-------------------------------+----------------+--------------------------------+
 | 2026-07-03   | Aamir Ayub                    | Verawood       | Pass                           |
-+--------------+-------------------------------+----------------+--------------------------------+
++--------------+-------------------------------+----------------+--------------------------------+
diff --git a/source/community/release_notes/verawood/verawood_rp.rst b/source/community/release_notes/verawood/verawood_rp.rst
@@ -0,0 +1,144 @@
+.. _Introducing More Granular Team Management:
+
+Introducing More Granular Team Management
+##########################################
+
+Easily manage user access across multiple parts of the platform from a single
+view. The Verawood release extends the :ref:`administrative console <Ulmo
+console>`, introduced in the previous release for managing permissions over
+:ref:`Content Libraries <Add users to Libraries>`. Now renamed to the "Roles and
+Permissions Console", it adds new roles that can be applied across Studio.
+
+.. figure:: /_images/educator_how_tos/console_course_team_members.png
+    :alt: The Team Members tab of the Roles and Permissions console, showing course team members
+
+    The Team Members tab of the Roles and Permissions console. This is the Admin
+    view; you only see the role assignments associated with the course(s) and/or
+    librar(ies) you have access to, not any other roles those users may have
+    on other organizations, courses, or libraries.
+
+You can now assign two new roles, Course Admin or Course Staff, to one or
+multiple users and apply them at multiple levels (a specific organization,
+course, or library) — all in a single action. Granting a role at
+the organization level covers both existing courses and any courses created in
+that organization afterward.
+
+This feature is opt-in and disabled by default. It can be enabled across your
+whole instance, or for one or more specific organizations or courses, and must be
+:ref:`enabled by your site administrator <Enabling RBAC in Verawood>`.
+
+New User Roles
+**************
+
+**Course Admin** is the new-system equivalent of the legacy Admin role: course
+team management through the Roles and Permissions console and full authoring
+access in Studio.
+
+**Course Staff** is the new-system equivalent of the legacy Staff role: full
+course lifecycle management in Studio.
+
+**Course Admin** and **Course Staff** are the new system's equivalents of the
+legacy Admin and Staff roles for a course: same responsibilities, new assignment
+mechanism. For a full breakdown of what each role can do, see :ref:`Course Authoring Roles
+Under the New Roles and Permissions System <New System Course Authoring Roles>`.
+
+What's Available in Verawood
+*****************************
+
+- **Unified interface**: the Roles and Permissions console displays all role
+  assignments in one place, filterable by role, organization, and scope.
+- **Assign Role wizard**: assign a role to multiple users and multiple scopes in
+  a single action.
+- **Organization-level assignment**: grant a role to a user across an entire
+  organization, including scopes created later.
+- **User audit view**: shows a user's roles across every course and library you
+  have permission to manage.
+- **Filtered entry points**: the console opens filtered to the context you came
+  from, unfiltered from the Studio home page, or filtered to a single course or
+  library when opened from there.
+
+Scope and Impact
+*****************
+
+When this feature is enabled, the platform supports both the legacy Instructor
+Dashboard roles (Admin, Staff, Limited Staff) and the new Course Admin / Course
+Staff roles at the same time. New roles apply according to the scope where the
+flag is enabled — platform, organization, or course.
+
+The Roles and Permissions console is a place where you can examine the users who
+have access to your system - their “role”, and also where that applies (which
+“organization” it applies to, as well as the “scope” of the role - specific
+course(s) or librar(ies)). For example, in the following screenshot, we see two
+users - Jhon_Doe, who has the "Course Admin” role - this role applies across one
+organization and one course. The next user, “KellyKapoor”, has the “Course
+Editor” role applied over a different course in a different organization.
+
+.. image:: /_images/release_notes/verawood/rp_console_roles.png
+    :alt: A screenshot illustrating the above paragraph
+
+Note: if you have a role for a course or library, this view allows you to see
+users who have roles related to that same course or library. You only see the
+role assignments associated with the course(s) and/or librar(ies) you have
+access to, not any other roles those users may have on other organizations,
+courses, or libraries.
+
+The Roles and Permissions console is where you can examine the users who have
+access to your system: their role, which organization it applies to, and the scope
+of the role (specific course(s) or librar(ies)). The console also lets you change
+or add course and library authoring roles for individual users.
+
+Migration of Existing Course Role Assignments
+**********************************************
+
+Verawood includes migration tools to synchronize existing Admin and Staff course
+role assignments between the legacy system and the new Roles and Permissions
+framework. Depending on how your site is configured, this can happen automatically
+when the Course Authoring feature is enabled for a course or organization —
+existing Admin and Staff assignments carry over without manual steps. If automatic
+migration isn't enabled on your site, your site operator can run the migration
+separately. No role assignments are lost in the process.
+
+Not Affected by This Release
+*****************************
+
+- Course content and how it is authored. This feature improves how course and
+  library teams are managed, not what authors create.
+- :ref:`Legacy Libraries <Legacy Content Libraries Overview>` (deprecated in
+  Verawood) that have not yet been :ref:`migrated to Content Libraries <Migrating
+  Legacy Libraries>`.
+- Permissions that apply to LMS functionality and are managed by the Instructor
+  Dashboard, such as Discussions Forums Admin or Beta Tester.
+
+Future Improvements
+********************
+
+In upcoming releases, the Roles and Permissions work is expected to continue in
+several directions:
+
+- New Studio roles are planned to separate authoring responsibilities from
+  managing an active course, and to introduce a read-only role for reviewing
+  course content in Studio.
+- Roles and Permissions management will also expand to the LMS, bringing the same
+  model to learner-facing features and runtime course management.
+- Documentation with design patterns, guides, and extension points for the
+  community to build on top of the new system are also on the roadmap.
+
+
+.. seealso::
+
+   :ref:`Manage Course Authoring Roles` (how-to)
+
+   :ref:`Guide to Course Team Roles` (reference)
+
+   :ref:`Add Course Team Members` (how-to)
+
+   :ref:`Verawood Product Notes` (reference)
+
+
+**Maintenance chart**
+
++--------------+-------------------------------+----------------+--------------------------------+
+| Review Date  | Working Group Reviewer        |   Release      |Test situation                  |
++--------------+-------------------------------+----------------+--------------------------------+
+| 2025-07-30   | eduNEXT                       | Verawood       | Pass                           |
++--------------+-------------------------------+----------------+--------------------------------+
-Original file line number
+Diff line change
@@ Expand Up / @@ -48,4 +48,4 @@ View the `1EdTech listing for the Open edX platform here @@
     | Review Date  | Working Group Reviewer        |   Release      |Test situation                  |
     +--------------+-------------------------------+----------------+--------------------------------+
     | 2026-07-03   | Aamir Ayub                    | Verawood       | Pass                           |
-    +--------------+-------------------------------+----------------+--------------------------------+
+    +--------------+-------------------------------+----------------+--------------------------------+