docs: add verawood rbac docs by BryanttV · Pull Request #1497 · openedx/docs.openedx.org

BryanttV · 2026-07-29T20:11:38Z

Description

Adds Verawood release notes for the Roles and Permissions Console and Course Authoring Roles (Course Admin / Course Staff).
Adds how-tos for using the console and managing course authoring roles, and updates related educator docs (course team roles, library access, course team members, create library).
Adds educator how-to images and required toctree entries so the new pages are included in the build.

New page. Covers what's new in the unified console: the Assign Role wizard, organization-level assignment, and the expanded user audit view.

New page. Introduces Course Admin/Course Staff under the authz.enable_course_authoring waffle flag, and documents scope (course/org/global) and migration behavior between legacy and the new system.

New page. Step-by-step for assigning and removing Course Admin and Course Staff from the Roles and Permissions console.

Adds a section for Course Admin/Course Staff under the new system. Legacy role content (Staff, Limited Staff, Admin, Course Data Researcher) is unchanged.

Legacy Studio/Instructor Dashboard flow is unchanged. Appends a note pointing to the new console for installs with it enabled.

…izard Replaces the old Edit-link-plus-modal flow with the unified Assign Role wizard shared with course authoring. Drops the stale 3-tab console description in favor of a link to the canonical console doc. Replaces 4 library screenshots to match the new console. Page title and the 'Add users to Libraries' label are unchanged.

Minor fix: Admin corrected to 'Library Admin'. Adds a prerequisite note (course_creator role or global admin/staff access).

New page. Full reference for the console: Team Members tab, filters, user audit view, Roles and Permissions tab, and the Assign Role wizard. Other docs link here instead of repeating this content.

openedx-webhooks · 2026-07-29T20:11:44Z

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mariajgrimaldi · 2026-07-30T09:38:30Z

Should we add this as new for verawood? I'm reviewing this but it's pointing to confluence, not sure if that section is not being included as in ulmo anymore

mariajgrimaldi · 2026-07-30T09:49:38Z

@@ -6,12 +6,12 @@ Manage Library User Access
 .. tags:: educator, how-to



[curious] why are we changing this file for verawood?

I guess the UI now calls this "Roles & Permissions console" instead of "Administrative Console"?

mariajgrimaldi · 2026-07-30T10:16:18Z

+On the Team Members tab, you can see all users with a role assignment on the
+courses and libraries you have access to.
+
+   .. image:: /_images/educator_how_tos/team_members_tab.png


This creenshot I think is out of date. Currently, we don't display "global" roles.

mariajgrimaldi · 2026-07-30T10:18:30Z

+  within the filter to find a specific organization. Select one or more to
+  narrow results.
+
+* The **Role** filter lists all available roles, grouped by global, course, and


We're not displaying global roles: openedx/frontend-app-admin-console#162

sarina · 2026-07-30T15:12:50Z

Hey, sorry, I can't make my new PR #1500 merge into this branch because yours is on a fork. I'm going to close this one and make changes over there, especially given time is of the essence here. Please move reviews to #1500

BryanttV added 9 commits July 29, 2026 15:10

docs: add Roles and Permissions Console release notes for Verawood

b4c6444

New page. Covers what's new in the unified console: the Assign Role wizard, organization-level assignment, and the expanded user audit view.

docs: add Course Authoring Roles release notes for Verawood

cb5f9ec

New page. Introduces Course Admin/Course Staff under the authz.enable_course_authoring waffle flag, and documents scope (course/org/global) and migration behavior between legacy and the new system.

docs: add Manage Course Authoring Roles how-to

1be5fb4

New page. Step-by-step for assigning and removing Course Admin and Course Staff from the Roles and Permissions console.

docs: document new course authoring roles in Guide to Course Team Roles

1dbf14f

Adds a section for Course Admin/Course Staff under the new system. Legacy role content (Staff, Limited Staff, Admin, Course Data Researcher) is unchanged.

docs: note new console option in Add Course Team Members

5766296

Legacy Studio/Instructor Dashboard flow is unchanged. Appends a note pointing to the new console for installs with it enabled.

docs: fix role name and add prerequisite note in Create New Library

de3d273

Minor fix: Admin corrected to 'Library Admin'. Adds a prerequisite note (course_creator role or global admin/staff access).

docs: add canonical Use Roles and Permissions Console how-to

1b9b250

New page. Full reference for the console: Team Members tab, filters, user audit view, Roles and Permissions tab, and the Assign Role wizard. Other docs link here instead of repeating this content.

docs: add new images for educator how-tos on roles and permissions

3a6c8f9

openedx-webhooks added open-source-contribution PR author is not from Axim or 2U core contributor PR author is a Core Contributor (who may or may not have write access to this repo). labels Jul 29, 2026

openedx-webhooks added this to Contributions Jul 29, 2026

github-project-automation Bot moved this to Needs Triage in Contributions Jul 29, 2026

BryanttV added 2 commits July 29, 2026 15:20

docs: add verawood console and course authoring roles pages to toctrees

b3a312d

docs: enhance Course Team Roles documentation with formatting updates

9b451ee

BryanttV requested a review from sarina July 29, 2026 20:56

BryanttV marked this pull request as ready for review July 29, 2026 20:56

mariajgrimaldi suggested changes Jul 30, 2026

View reviewed changes

sarina requested changes Jul 30, 2026

View reviewed changes

sarina reviewed Jul 30, 2026

View reviewed changes

Comment thread source/community/release_notes/verawood/verawood_rp.rst

sarina closed this Jul 30, 2026

github-project-automation Bot moved this from Needs Triage to Done in Contributions Jul 30, 2026

		@@ -6,12 +6,12 @@ Manage Library User Access
		.. tags:: educator, how-to

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