Taskora – Meeting-to-Execution AI Agent

Transform meeting conversations into actionable tasks, assign ownership, prioritize work, and track execution automatically.

Problem Statement -

Teams spend hours in meetings, but action items often get lost in notes, chats, and memory.

Common challenges:

• Important tasks are forgotten
• No clear ownership
• Deadlines are not tracked
• Duplicate work happens across teams
• Meeting notes rarely translate into execution

Taskora bridges the gap between discussion and execution by converting meeting transcripts into structured, actionable tasks.

---

Solution -

Taskora is an AI-powered Meeting-to-Execution Agent that automatically:

• Processes meeting transcripts

• Extracts action items

• Identifies task owners

• Assigns priorities

• Detects deadlines

• Removes duplicate tasks

• Generates an execution-ready task dashboard

Instead of manually reviewing meeting notes, teams instantly receive a structured action plan.

---

Architecture -

Meeting Transcript
        │
        ▼
┌──────────────────────┐
│ Transcription Agent  │
└──────────────────────┘
        │
        ▼
┌──────────────────────┐
│ Action Extraction    │
│ Agent (Gemini)       │
└──────────────────────┘
        │
        ▼
┌──────────────────────┐
│ Owner Assignment     │
│ Agent                │
└──────────────────────┘
        │
        ▼
┌──────────────────────┐
│ Priority & Deadline  │
│ Detection            │
└──────────────────────┘
        │
        ▼
┌──────────────────────┐
│ Duplicate Detection  │
└──────────────────────┘
        │
        ▼
┌──────────────────────┐
│ Task Creation Agent  │
└──────────────────────┘
        │
        ▼
Execution Dashboard

---

AI Agents -

1 Transcription Agent -

Responsible for:

• Cleaning transcript data
• Speaker identification
• Structuring conversations

---

2️ Action Extraction Agent -

Uses Gemini to identify:

• Tasks
• Deliverables
• Follow-ups
• Commitments made during meetings

Example:

Input

Rahul will prepare deployment documentation by Friday.

Output

{
  "task": "Prepare deployment documentation"
}

---

3️ Owner Assignment Agent -

Determines:

• Responsible stakeholder
• Team member ownership

Example:

{
  "owner": "Rahul"
}

---

4️ Priority Detection Agent -

Classifies tasks into:

• High
• Medium
• Low

Based on urgency indicators and task context.

---

5️ Deadline Detection Agent -

Extracts timeline information:

Tomorrow
Friday
Next Week
End of Day

and converts them into structured deadlines.

---

6️ Duplicate Detection Agent -

Prevents repeated work by identifying similar action items before task creation.

---

Tech Stack -

Category	Technology
LLM	Gemini
Framework	Python
Agent Architecture	Google ADK Inspired
Data Models	Dataclasses
Logging	Custom Pipeline Logger
Output	JSON / Dashboard Ready
Environment	Jupyter Notebook

---

Workflow -

Meeting Ends
      │
      ▼
Transcript Uploaded
      │
      ▼
Taskora Processes Transcript
      │
      ▼
Tasks Extracted
      │
      ▼
Owners Assigned
      │
      ▼
Deadlines Identified
      │
      ▼
Duplicates Removed
      │
      ▼
Execution Dashboard Generated

---

📊 Example Output -

[
  {
    "task": "Prepare deployment documentation",
    "owner": "Rahul",
    "priority": "High",
    "deadline": "Friday",
    "status": "Pending"
  },
  {
    "task": "Finalize API testing",
    "owner": "Ananya",
    "priority": "Medium",
    "deadline": "Next Week",
    "status": "Pending"
  }
]

---

Key Features -

Automated Action Item Extraction

No manual note-taking required.

Ownership Tracking

Every task gets a responsible owner.

Priority Classification

Teams know what matters most.

Deadline Detection

Ensures accountability.

Duplicate Prevention

Reduces redundant work.

Structured Execution Pipeline

Converts conversations into measurable outcomes.

---

Demo Scenario -

Meeting Discussion

John will finish authentication APIs by Friday.

Sarah will prepare release notes.

The deployment checklist must be finalized before launch.

Taskora Output -

Task	Owner	Priority	Deadline
Finish Authentication APIs	John	High	Friday
Prepare Release Notes	Sarah	Medium	Not Specified
Finalize Deployment Checklist	Unassigned	High	Before Launch

---

Future Enhancements -

• Jira Integration
• Notion Integration
• Slack Notifications
• Email Follow-Ups
• Calendar Sync
• Voice Meeting Ingestion
• Embedding-based Duplicate Detection
• Multi-Agent Collaboration using ADK
• Real-Time Meeting Monitoring

---

Hackathon Impact -

Time Saved

Reduce manual meeting follow-up effort by 80%+

Improved Accountability

Every task receives ownership and tracking.

Faster Execution

Move directly from discussion to execution.

Better Team Coordination

Ensure no action item gets lost after meetings.

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Taskora From Meeting Notes to Execution.