HSF · graeme-a-stewart · May 21, 2026 · May 21, 2026
diff --git a/organization/_posts/2026/2026-05-21-coordination.md b/organization/_posts/2026/2026-05-21-coordination.md
@@ -0,0 +1,131 @@
+---
+title: "HSF Coordination Meeting #307, 21 May 2026"
+layout: plain_toc
+---
+
+## Attending
+
+Present/Contributing: Graeme Stewart, Claire Antel, Christian Wessel, Luke Kreczko, Da Yu Tou, Saptaparna Bhattacharya, Stefan Roiser, Karan Singh
+
+Apologies/Contributing: Eduardo Rodrigues, Maarten van Veghel, Alexander Moreno, Michel Villanueva
+
+## News, general matters, announcements
+
+- Have all Activity Area (AA) conveners updated their pages with present and past conveners?
+
+### Steering Group & Advisory Group
+
+- Co-organising the next **WLCG/HSF Workshop**, 2-6 November 2026 in Bologna: Converged on draft schedule of HSF parallel sessions.
+    - Anticipate a call for contributions!
+
+- A significant rework of the Affiliation programme based on gathered experience from recent reviews and from community feedback has been done (thanks to Eduardo and Caterina, mainly). Check the updated details at <https://hepsoftwarefoundation.org/projects/affiliated.html> and <https://hepsoftwarefoundation.org/projects/guidelines.html>.
+
+### HSF Affiliated Projects and Software
+
+Status at <https://hepsoftwarefoundation.org/projects/projects.html> - **6** projects affiliated as of today, with finalisation of the Dirac review (thanks to those involved).
+
+Reviews underway:
+
+- NoPayloadDB Conditions Database
+
+Do not hesitate to discuss around you to identify relevant projects/libraries that could engage with the affiliation programme. AA conveners are in an excellent position to help us identify which projects to prioritise to join the affiliation programme.
+
+### AI in contributions to HSF repositories
+
+*Feedback still welcome:* So far HSF repositories do not provide any statement on AI-powered/-helped contributions, and we are starting to get some. On occasions we can be flooded by not-to-useful contributions.
+
+This year an "AI statement" is strongly suggested in GSoC proposals. We should do something similar.
+
+There is an ongoing discussion at <https://github.com/HSF/hsf.github.io/issues/1919>.
+
+Suggestion to update the [website how-to](https://hepsoftwarefoundation.org/howto-website.html) with a statement on AI and how we will be dealing with "spam".
+
+### HSF Seminar Series and Compute Accelerator Forum
+
+Planned HSF seminars:
+
+- (skipping May due to CHEP)
+- Confirmed seminar on "assessing sustainability of AI" by Sophia Wilson ([SAINTS Lab](https://saintslab.github.io/), University of Copenhagen) : [30th Sept](https://indico.cern.ch/event/1689368/)
+- Invited but to be confirmed:
+    - via Software Tools & Packaging AA & *HEP Packaging Coordination* aiming for: "Packaging focused HSF seminar" together with main contributions from EIC & FCC people. - AA conveners working on confirming dates with speakers.
+    - On "Green Software Engineering" by Michael Sparks, Manchester.
+        - Inspired by SC4RC conference [presentation](https://indico.cern.ch/event/1526482/contributions/7061019/attachments/3267735/5836786/Michael_Sparks-SoftwareEngineeringSustainability_SLIDES.pdf).
+
+Sapta will follow up on a possible event generators talk.
+
+(Thanks to the activity groups for coming to us with seminar ideas and speakers!)
+HSF seminar conveners are reachable at <mailto:hsf-seminar-conveners@googlegroups.com>.
+Please send your suggestions for next seminars.
+
+## Activities Updates
+
+### Software Training
+
+#### Next Trainings
+
+- [HSF/GSoC Training Orientation 2026](https://indico.cern.ch/event/1671347/) - May 25
+    - Introduction to Computing and HEP at CERN
+    - HSF Training and Available Resources
+
+- HSF/IRIS-HEP Software Basics Training at Labs (start of the Science Undergraduate Laboratory Internships)
+    - Modules: Bash/Shell, Git/GitHub, Python/Matplotlib, AI
+        - [BNL](https://indico.cern.ch/event/1683420/) - June 4-5 - ~60 people registered
+        - [Fermilab](https://indico.cern.ch/event/1686249/) - June 12-15
+
+#### Talks
+
+- CHEP 2026, May 24-29. [HEP Software Training with IRIS-HEP/HSF](https://indico.cern.ch/event/1471803/contributions/6968288/) (May 28)
+- Open Science Practitioners Forum (OSPF) - Open Science Office (OSO). Training initiatives and activities. Wednesday, June 3, 15:00 CERN time. <https://indico.cern.ch/event/1684734/>
+
+Next HEP C++ course 12-16 October (advanced edition), <https://indico.cern.ch/event/1689553/>, registration to open before summer
+
+### Physics Generators
+
+- Forum/Talk on software sustainability for Event Generator tools (to be planned)
+- GSoC proposals not funded, but students would still like to work on the problem, Sapta is investigating how to support this work with a conference trip
+
+### PyHEP
+
+- [PyHEP.dev 2026](https://indico.nikhef.nl/event/7873/) will be held at Nikhef Amsterdam, September 7-9.
+- PyHEP.dev 2026 indico page almost done, missing: 
+    - Registration page (will be prepared by the local organization at Nikhef).
+    - Local recommendations (accommodation, restaurants, ...).
+- Will send out announcement once registration page is in place.
+
+### JuliaHEP
+
+- [JuliaHEP 2026](https://indico.cern.ch/event/1660753/) will be held at MPI Munich, October 19-23. [Abstract submissions](https://indico.cern.ch/event/1660753/abstracts/) are already open!
+    - Next organising meeting is [tomorrow](https://indico.cern.ch/event/1688924/).
+- JuliaCon 2026 - JuliaHEP Mini-Symposium - Julia for Nuclear and Elementary Particle Physics: From Precision Science to High-Performance Tools. Scheduled for the Monday Morning (Aug 10).
+
+## AOB
+
+Do not hesitate to get in touch with the SG if you have/know of events useful to add to the HSF calendar.
+The calendar is used by very many to check for available dates, constraints, and plan events. Thank you in advance.
+
+### HSF Promotional Poster
+
+Sapta has a poster to promote the HSF. There is [one version here](https://indico.cern.ch/event/1606598/), but please contact her for the latest version.
+
+### Defunct Repositories
+
+Eduardo noticed a few anachronistic repositories in the HSF GitHub:
+
+- <https://github.com/HSF/docker> - was intended for homebrew docker containers (for a time hosted the container used for website validation)
+    - No longer needed, [proposal](https://github.com/HSF/docker/issues/1) is to delete
+- <https://github.com/HSF/tools> - hosted an HSF C++ project template and a few utility scripts, not actively maintained (there are better maintained alternatives)
+    - No longer needed, [proposal](https://github.com/HSF/tools/issues/22) is to archive
+
+If you want to comment or suggest something else, please do so by tomorrow.
+
+### Physical Constants / HEPdata Library
+
+There is now an early "proof of concept" version: [hep-constants](https://github.com/HSF/hep-constants). Some generally positive feedback was received, but no further development yet.
+
+### Next Meeting
+
+The next coordination meeting will be on June 4th.
+
+### Chair This Meeting 👇
+
+Please [sign up](https://docs.google.com/spreadsheets/d/1Z1Z4payCpieOLiVFcC6y9j-KCj71u6xX232LHUgIHfI/edit) for chairing a future coordination meeting. (There is even a [HOWTO guide](https://hepsoftwarefoundation.org/organization/running-meetings.html)).